CAMERA-READY SUBMISSION INSTRUCTIONS

Camera-ready submission due: November 23, 2014

Thank you for your contribution to RIVF 2015. Please follow the instructions to prepare and submit your papers.


General Instructions

All papers must be in English, and submitted in PDF format through the web page. Please comply with the following guidelines. In certain cases, non-compliance may lead to paper rejection. Additional details can be found in the paper template

  • Please include in the final manuscript any recommendations received from reviewers as a result of the review phase. These recommendations must not alter the paper fundamentals.
  • All the formatting requirements, font size and document style requirements, illustration requirements, must follow the recommendations already used in preparing the initial submission and found on the initial submission page
  • Each long paper has 6 pages in the Official Proceedings of the conference.
  • Each poster paper has 4 pages in the Addendum Contribution of the conference.

Each paper is required to have at least one full paid registration from one of the authors by November 23, 2014. More information related to registration can be found at the registration page


Long-paper PDF Preparation

All accepted manuscripts will be published in IEEE Xplore and therefore must meet certain publication standards.

Minimum requirements:

Each PDF for IEEE Xplore® must have all of these characteristics:

  1. Be PDF 1.4 (Acrobat 5) or later but not Acrobat 9.
  2. Must be created with a PDF distiller. Scanning is not permitted.
  3. Embeds or subsets all fonts. Doing so helps makes sure that the mathematics appears as intended and improves text searching in the PDF. Please note some TrueType fonts have a setting added by the font designer that prevents the font from being embedded and should be avoided.
  4. Does not have a password or other security settings.
  5. Does not contain any bookmarks or links.
  6. Does not contain crop marks, registration marks, date stamp, time stamp, or any other mark that does not appear in the official version of the publication.
  7. Does not contain any PostScript that overrides the settings file.
  8. Does not use PDF attachments.
  9. Does not consist of a PDF Package or Merged PDF, a PDF 1.7 (Acrobat 8) feature.
  • Avoid the usage of non-English fonts, especially Asian fonts.

RIVF 2015 requires compliance with the IEEE PDF Specification for IEEE Xplore

IMPORTANT: Before you submit your final PDF, it is mandatory to use IEEE PDF eXpress™ to have it checked for compliance with the above specification.

IEEE PDF eXpress™ is a free service to IEEE conferences, allowing their authors to make IEEEXplore-compatible PDFs (Conversion function) or to check PDFs that authors have made themselves for IEEEXplore compatibility (PDF Check function).


Steps for submission:

  1. Create your manuscript(s):
    • Must be compliant with the IEEE PDF Specification for IEEEXplore (see above descriptions).
    • Adding the IEEE copyright line to the left bottom of the first page (mandatory)
      1. For papers in which all authors are employed by the US government, the copyright notice is: U.S. Government work not protected by U.S. copyright
      2. For papers in which all authors are employed by a Crown government (UK, Canada, and Australia), the copyright notice is: 978-1-4799-8044-4/15/$31.00 ©2015 Crown
      3. For all other papers the copyright notice is: 978-1-4799-8044-4/15/$31.00 ©2015 IEEE

      Example: Let suppose you are in the 3rd group (above), so just add these Latex lines before the \maketitle:

      \IEEEoverridecommandlockouts
      \IEEEpubid{\makebox[\columnwidth]{978-1-4799-8044-4/15/\$31.00~
        \copyright~2015~IEEE \hfill} 
      \hspace{\columnsep}\makebox[\columnwidth]{ }}               
                     

      For .doc users, using Textbox.

    • Please do not add the page number or other header/footer
  2. Check for Xplore compatibility using PDF eXpress:
    • All of the paper must be compatible with IEEE rules, so the authors should check their paper using PDF eXpress.
    • Link: http://www.pdf-express.org
    • Conference ID: 34497X
    • Site opens: 2014-10-29, Submission deadline: 2014-11-23
    • Please remember adding the copyright line before checking.
    • After checking, using that pdf for camera-ready version.

    IMPORTANT: Any changes made to a PDF after IEEE PDF eXpress conversion or PDF Checking may invalidate Xplore compatibility. This includes headers, page numbers, copyright notice, watermarks, etc.

  3. Submit your camera ready version:
    • Upload the camera ready version (PDF) of your paper on EasyChair (using the Proceedings menu) NO LATER than the 23th of November.
    • Each paper must be submitted a copyright form generated by eCF at the following link http://rivf2015.ctu.edu.vn/copyright.php. The copyright form must be sent by email to rivf2015@cit.ctu.edu.vn before the camera-ready submission deadline.
  4. After submitting your final paper, please go to the registration page to make the registration.
    Remember that each paper MUST have at least one paid regular/normal registration, registered and paid until November 23, 2014!

Poster preparation

A poster section will be hold for poster authors to show and present their works. This is a valuable opportunity for authors to meet and discuss with interested attendees for in-depth technical discussion. Each poster will have a short paper published in the conference Addendum Contribution.

Prepare your poster

It is important to present your result clearly to attract the people who have an interest in your work and paper. There is no particular format for posters except the poster's size is A0 (33.1 in × 46.8 in) or two A1 pages (23.4 x 33.1 in). Posters can be in postrait or landscape layout. Some free poster templates in PowerPoint format can be found here or here. You will provided poster board and pins at the poster session.

Submit your poster paper

Poster papers will be published in the Addendum Contribution of the conference. Each poster paper length is up to 4 pages, written in English, in PDF format and compliant with the IEEE standard. Step for submission:

  1. Create your manuscript:
    • Using IEEE template
    • Maximum length is 4 pages
    • Please do not add the page number or other header/footer
  2. Submit your manuscript using EasyChair:
    • Upload the camera-ready version (PDF) of your paper on EasyChair (using the Poster Proceedings menu) by November 23, 2014.
  3. Register the conference: After submiting your paper, please go to the registration page of the conference to make the registration. Remember that each paper MUST have at least one paid regular/normal registration, registered and paid until November 23, 2014.